Call for FY25 Core Board Members

Have you been wanting to get more involved with SWE-ECI? Read below for some great opportunities!

As Fiscal Year (FY) 24 comes to an end on June 30th, we will begin our Call for FY25 Core Board Members! We have many positions available, all of which you can see below with descriptions.

The commitment to being on Core Board is:
– Attend monthly Core Board meetings
– Attend/support SWE-ECI section events
– Coordinate minimum one event per fiscal year (July – June)
– Understand how and be able to add events to the SWE-ECI website & Google calendar, check for RSVP’s, and send out Mailchimp emails
– Any additional responsibilities listed below by position

Elected positions are those that are specifically defined in our bylaws and are highlighted below. Our nominating committee will be reviewing all applicants’ information to ensure we have someone for each role. If there is a position with no applications, then the nominating committee may contact you to see if you are willing to fill a different or additional role. If you are interested in an appointed position (traditional ones outlined below, as well), then please fill out the application form. There will be no election for these positions, and they will be confirmed by the new FY25 Core Board after elections are complete.

If you are interested in joining the SWE-ECI FY25 Core Board:

Fill out the form below, indicating your top two positions by April 22nd.
Submit below or email a picture, brief bio, and explanation of why you are interested in the position(s) to eci.nominating.committee@gmail.com & eci.swe@gmail.com for the election ballot by April 22nd.
Be willing to start attending monthly meetings in June!
IMPORTANT NOTES: All elected officers must be dues-paying members of the Society, starting July 1st. Please visit here for more information on becoming a paid member. Committee chairs and other appointed positions need not be paid members. Additionally, only current dues-paying members will be eligible to vote for the elected positions.

We hope you will join us!

Core Board Roles

Elected Positions

“Face of SWE-ECI” – provides strong direction, clear communication goals, and energizes CB and the section

Leads strategic planning for section activity; finalizes FY plan.
Authorize disbursement of section funds within budget approved by the core board.
Be an authorized signatory on all section accounts.
Assists and enables all events / section responsibilities where needed.
Facilitates core board meetings and drafts agenda in advance.
Represent the section before the public.
Appoint committee chairs, with approval of core board, except chair of the nominating committee.
Approve appointment of all committee members, except members of the nominating committee.
Provide oversight and guidance to committee chairs as needed.
Facilitate elections for next fiscal year with help from nominating committee.
Execute business and policies of the section.
Fulfill governance requirements for the Society.
Must have minimum one year experience on ECI core board.

Backup for President

Assume duties of President if the President is unable to serve.
Assists President with tasks (overflow) & builds close working relationship.
Orders name tags for new core board members.
Manages section inventory of supplies.
Serve as liaison to collegiate relations, unless a committee chair(s) is designated to assume this role.
Coordinate outreach activities, unless a committee chair(s) is designated to assume this role.
Provide oversight and guidance to committee chairs as needed.

Money Keeper – safe keeper of all financial activity and SWE assets

Keeps tabs on funds status and money related interfaces.
Drafts fiscal year budget with President and Vice President for review by Core Board.
Maintains financial records throughout the year against the budget.
Handles section reimbursement policy and takes care of reimbursements to section members.
Submits Financial Report to SWE HQ at end of fiscal year.
Submits e-tax card and taxes.
Ensures submission of corporate Collins Aerospace funding application.
Manages electronic accounts: BillHighway, PayPal, & Venmo.
Sets up online registration for events when necessary.
Maintains calendar with due dates for financial responsibilities and notifies President when items are submitted.

Assists with administrative items and record keeping

Records meeting minutes.
Maintains and updates SWE Google calendar to reflect upcoming event dates/times.
Prepares and sends out the newsletter email each month after ensuring assigned articles are written.
Conducts website and document training for new core board members.
Applies for section awards through Society.

Marketer and Social Media Guru

Guides the “image of SWE-ECI”, has an eye for marketing, skilled at getting information out quickly in a way that gains interest, and channels enthusiasm via communication tools.
Creates or delegates creation of a flyer to advertise events.
Makes an effort to get other core board members and people within the section to get an “online chatter” going prior to events.
Posts pictures and section highlights to social media (e.g. Facebook, Twitter, LinkedIn, Instagram).
Passes information to other networks (women networks, societies, etc.) to market events.
Maintains list of communication channels and contacts through which information about events can be pushed.
Maintains and updates SWE-ECI website.

Recruiter – outgoing, understands SWE’s value and enthusiastically talks about it with others, seeks out ways to increase membership and involvement

Maintains membership database by comparing section reports to and updating SWE-ECI Google Drive Excel list.
Track member involvement/attendance at events.
Maintain/update email lists.
Actively works to recruit new members by talking about SWE and inviting people to SWE events.
Leads recruiting events at local companies.
Expands SWE network by attending other organizations’ events or other events that may have potentially interested SWE members.
Conducts evaluations for events to improve membership involvement.
Encourage Society membership sign-up and renewal.

Appointed Positions

The University of Iowa Collegiate Liaison

A positive role model and proactive communicator.
Attends UI SWE meetings, as needed, relays info to ECI.
Attends ECI meetings, relays info to UI SWE.
Assists in getting UI SWE volunteers for ECI events, when desired.
Coordinates SWE-ECI involvement in UI SWE’s High School Conference.
Organizes one Spring Upgrade Event with UI SWE section.
Coordinates meet-up at WE Annual Conference and WE Local Conferences.
Looks for other opportunities in which SWE-ECI can partner with, mentor, or otherwise assist the student sections.

Passion for STEM outreach, proactive communicator within SWE and outside of SWE with STEM connections

Works with SWENext sections to maintain relationships and support/plan events.
Assists in getting SWENext volunteers for ECI events, when desired.
Communicates about STEM outreach events in the area; recommends, facilitates, and encourages SWE-ECI participation where appropriate.
Recruits volunteers for ECI STEM outreach events.
Maintains contact list for STEM connections.
Connects with other local professional organizations to partner on STEM efforts.

Advocates professional development for the section

Organizes at least one professional development event.
Helps maintain contacts with businesses and speakers and keeps record of them for future use.
May help with other professional development opportunities throughout the year.
Attends core board meetings as needed (minimum FY kick-off, three leading up to the event, and one post-event).

Creates and maintains connections with other professional societies, local companies’ women’s networks, & other Iowa professional SWE sections

Keeps SWE-ECI connected with other professional societies like SHIP, NSBE, CREW, and women’s networks at local companies.
Keeps SWE-ECI connected with other SWE local professional sections nearby: Quad Cities, Cedar Valley, & Dubuque.
Helps coordinate at least one joint event with another section or society.
Attends core board meetings as needed (minimum FY kick-off, three leading up to the event, and one post-event).

The “Party Planner” – For those interested in being more involved with SWE-ECI but not quite ready to commit an entire year to the Core Board

Lead organizer of one large event for SWE-ECI (event TBD at the FY kick-off meeting).
Keeps the President & other core board members updated on progress of planning the event.
Asks for help making decisions, as needed.
Attends core board meetings as needed (minimum FY kick-off meeting, three leading up to the event, and one post-event).

Note: Multiple people can hold this position, each for a different event.

Complete the form below to join the SWE-ECI Core Board!

Form submission is now closed.